How to Use QuickBooks Online: Step-By-Step Guide

Not all versions of QuickBooks offer multiple plans or make it simple to move your business from one product to another. If you think you’ll need more advanced features in the future, it’s important to make sure you choose an option that can accommodate those needs. This may influence which products we review and write about (and where those products appear on the site), but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research. Our partners cannot pay us to guarantee favorable reviews of their products or services. QuickBooks Online stands as the best accounting software that our researchers have tested, due to a great feature catalog, reporting tools, a top-quality support team, and a customizable interface. Advanced Pricing / Control, customize, and automate pricing is included in the Platinum and Diamond subscriptions only.

Enterprise Software Bundle

They’ll provide guidance, answer your questions, and teach you how to do tasks in QuickBooks, so you can stay on track for tax time and run your business with confidence. If you want to use your software anywhere you have an internet connection, you’ll likely want to focus on QuickBooks Online or pay more to add remote access through hosting to QuickBooks Enterprise. Think about the specific features you want in your software and which are most important to your business’s success. Use a free trial or ask QuickBooks for a software demo if you’re stuck between products. Intuit’s QuickBooks has been arguably the gold standard in accounting software since it first came out, following Intuit’s successful Quicken.

Plans for every kind of business

1. We can also offer deals on the best payroll software solution on the market.
2. Tag things as you work to track events, projects, locations, and anything that matters.
3. They’ll provide guidance, answer your questions, and teach you how to do tasks in QuickBooks, so you can stay on track for tax time and run your business with confidence.
4. Tax time is one of worry and hassle for more reasons than one.

QuickBooks has the best payroll software as well, although we offer a quick quiz that can pair you with all the top payroll options for your industry. If you’d like to try other great accounting software, we have you covered as well, with deals on FreshBooks, Xero, and others. QuickBooks Payments account subject to credit and sales revenue application approval. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. QuickBooks, on the other hand, is a software dedicated only to accounting.

Consider what the system’s interface looks like, how the navigation works and what setup entails. Your familiarity with accounting concepts and the availability of customer support is also worth weighing. QuickBooks Pro Plus is the most basic version of QuickBooks Desktop. This is a desktop product, meaning you download and install it on your computer. QuickBooks Pro Plus has a full range of features including invoicing, inventory tracking, reporting, billing, and income and expense tracking.

Plus, with access for up to 40 users, Enterprise can scale with your business as it grows. QuickBooks Online is available both as a desktop application and an online SaaS (software as a service) model. However, access to add-on services to the QuickBooks Desktop for Windows 2019 was discontinued after May 31, 2022. You have easy access to posting definition and meaning all the common financial statements like balance sheet, profit and loss (P&L) statement, cash flow statements and taxes filed. You can take a printout of these statements for your accountant and send it across to them at the time of filing or invite them to view these statements without needing a login ID or password. QuickBooks is one of the most popular accounting software for small businesses in 2024.

Simple Start

Connect seamlessly with your current apps to keep your business running smoothly. Nearly 70% of business owners who have been there, done that, recommend writing a business plan before you start a business. A seasoned small business and technology writer and educator with more than 20 years of experience, Shweta excels in demystifying complex tech tools and concepts for small businesses. Her work has been featured in NewsWeek, Huffington Post and more. Her postgraduate degree in computer management fuels her comprehensive analysis and exploration of tech topics.

Here is a list of our partners and here’s how we make money. You can link QuickBooks to your bank account to have your account transactions uploaded to QuickBooks automatically. Intuit has applied several decades of experience to a product that seems to have thought of everything you could want to organize and control your finances.

It’s a particularly attractive pick for ecommerce businesses, since it has inventory management tools across all plans. You can easily scan and upload receipts in real-time using the QuickBooks mobile app, so you don’t need to run helter-skelter to collect them at the time of taxes. If you want, you can also invite them to view the reports themselves and download whatever they need. With QuickBooks, it is very simple to track time as well as billable expenses incurred by employees or subcontractors.

Simply put, the best accounting software is one that suits your unique needs. We offer flexible accounting plans to fit businesses small and large, across all industries, with integrations like payroll, time-tracking, and payments to help you grow efficiently when you’re ready. QuickBooks offers six accounting products, but one of its online accounting plans will be the best choice for most small businesses.

Find out about how to update invoices and choose what information customers see on invoice. Using this payroll guide, we’ll walk you through the entire payroll process accounts receivable step by step. Keep reading to learn about the different processing methods you can choose from. Get payroll done right, and payroll taxes done for you.